Privacy Policy – Zoom Attendance System

Effective Date: 01-oct-2026

Gifto Graphics operates an internal Zoom Attendance System used to record and manage employee meeting attendance.

When employees participate in Zoom meetings associated with our organization, the system may receive information from Zoom through Zoom APIs and webhook notifications.

Information We Collect

The system may collect:

• Participant name
• Participant email address, when available
• Zoom user or participant identifier
• Meeting ID
• Meeting topic
• Meeting start and end information
• Participant join time
• Participant leave time
• Duration of participation
• Attendance status

We do not collect Zoom account passwords, payment information, private Zoom messages, or meeting audio/video recordings through this attendance system unless separately stated and authorized.

How We Use Information

Information collected through Zoom is used for legitimate internal business purposes, including:

• Recording employee attendance
• Monitoring participation in scheduled meetings
• Calculating meeting duration
• Preparing attendance reports
• Maintaining organizational records
• Supporting administrative and HR processes where applicable

We do not sell Zoom user data or use attendance information for advertising.

Zoom Webhook Data

Our application may receive event notifications from Zoom when participants join or leave meetings. These notifications are processed to update attendance records.

Data Storage

Attendance information may be stored in systems operated or controlled by [Company Name], including Google Workspace services such as Google Sheets and Google Apps Script.

Access to attendance information is restricted to authorized personnel.

Data Sharing

We do not sell personal information.

Information may be shared only:

• With authorized employees or administrators of [Company Name]
• With service providers necessary to operate the attendance system
• When required by applicable law or legal process

Data Retention

We retain attendance information only for as long as reasonably necessary for business, administrative, legal, or compliance purposes.

Records may be deleted according to our organization's data-retention policies.

Data Security

We use reasonable administrative and technical safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction.

User Requests

Employees may contact us to request information regarding their attendance data, correction of inaccurate information, or deletion where legally and operationally permitted.

Contact:

[Company Name]
Email: [support@giftographics.com]
Website: [https:// giftographics.com]

Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.